What is Staffing?
Simply put, staffing is the efficient and cost-effective process of locating and hiring the highest quality candidate for any job opportunity.
In essence, it’s everything that goes into filling your open positions as effectively as possible.
This means clearly distinguishing the needs of the hiring business and identifying those most qualified to meet them from within an extensive network of rigorously vetted professionals.
Effective staffing is a unique process.
Highly effective staffing requires a detailed understanding of the local employment ecosystem and a strategic approach that has been designed around those hard-earned insights.
That means understanding local businesses, local employees, and how to pair them in a way that delivers the desired outcomes for both parties. This is achieved by aligning the skill sets of quality candidates with a company’s need, culture, and business goals.
The objectives of any effective staffing organization should always be to:
Align skills and experience with business objectives
Deliver the most effective and efficient process possible
Ensure compliance with local and federal laws
Guarantee position
fulfillment
Quality staffing means placing the candidate with the proper skills, talents, and qualifications to perform the job at the highest level possible.
It also means working to provide the most efficient experience possible in order to reduce costs, time, and other resources being spent on filling an open position.
Moreover, highly effective staffing means an organization never has to worry about various laws and regulations such as equal opportunity employment or non-discrimination that can challenge the hiring process.
Finally, it’s also a guarantee that a position will be filled and that a business will never have to be distressed with the burden of making a wrong hire.
Schedule a complimentary recruiting solution session with one of our experts!
What influences the staffing process?
Typically, there are several factors that influence the staffing process such as: Current employment ecosystem, Company size, Salary structure, Working conditions, and Growth rate.
Employment Ecosystem The employment ecosystem is constantly changing.
The population remains in a continual state of flux; various industries are growing or downsizing, and (among many variables) the overall economic health of the state directly impacts the job market and hiring pool.
Without a thorough understanding of the current ecosystem, it becomes difficult to develop a strategic approach to hiring and a process that will effectively meet a business’s current needs. For example, the availability of prospective talent is always changing and may be much different than the last time a business was charged with hiring for a particular position, leading to gaps between their expectations and what’s actually possible.
Company Size and Growth Rate A larger employer will often have an increased need for staffing new employees.
After all, a greater internal population makes for greater overall turnover. What that also means is that without outside help, they need to employ significantly more people to fill positions and manage the hiring process.
However, even smaller organizations need to focus on optimizing their staffing process. Smaller businesses typically lack the manpower or resources to conduct highly effective hiring on their own and often end up making sub-optimal hires as a result. Their recruitment process may be shorter and simpler, but it can take up the valuable time of key employees who may ultimately rush through the process.
The rate at which a company grows can make the staffing process even more challenging. When staffing a business that is growing quickly, finding enough high-quality candidates and ensuring enough resources are dedicated to doing so becomes difficult. In slower growing organizations, the changes between hiring periods and limited understanding of the current conditions can present their own issues.
Salary Structure and Internal Branding Adjusting internal salary structure may be required in hiring environments where quality candidates are limited.
Top talent is less likely to show interest in tighter salary structures unless the additional benefits of opportunity are clearly promoted and enticing.
Working conditions, company culture, employee reviews, and various elements that make up an organization's internal branding can have a dramatic impact when staffing open positions.
Benefits of Highly Effective Staffing
There are many benefits to highly effective staffing services, but we’d like to highlight some of the most important.
Save Time
According to NACE, the average time from interview to hire is 22.5 days. When you consider the time involved in creating a listing for your position, sifting through applicants, and scheduling interviews, you could be wasting a lot of time trying to find the right person.
Now imagine if that hire didn’t work out. The process would have to start all over.
Hiring a team of professionals means dramatically cutting down the time involved in hiring for virtually any position. For example, we maintain an ever-expanding repository of experts in a wide variety of fields and can staff for most positions in a matter of days instead of weeks.
Save Money
While time is an incredibly important commodity, nothing affects your bottom line like wasting money hiring. Hiring for a position that may be slow or unnecessary for a part of the year? Sounds expensive!
That’s not even the worst of it. The cost of hiring your own personnel is far more expensive than most businesses think. When you add up every interview hour, training hour, and even the cost of your job listings, the hiring process often costs several thousand dollars. In a scenario where a hire doesn't last, that cost can double.
Increased Flexibility
No matter your industry, you likely see seasonal peaks and valleys that increase and decrease the demands placed on your existing team. Rather than hiring a full-time employee to take on less than full-time work, hire smart and only employ someone for the time you need the extra help.
Spreading extra work across your existing team means higher stress and decreased productivity. We don’t even need to get into how much overtime is going to cost.
Expert Placement
Another reason staffing agencies make for such effective placement is our expert level screening. You may interview people a few times a year. We do it every day. We know exactly what to look for and what type of people suit which positions best.
Hire Guaranteed
While your experience may be different, a recent study showed that on a national level, up to 84% of hires simply don’t last. However, we can guarantee your hire fits your needs. If an employee doesn’t meet expectations, a good staffing agency has a contingency plan in place to keep you happy and your business operating smoothly.
Schedule a complimentary HR strategy session with one of our experts!
How Hire Up Staffing Services Supports Your Success
You’ve seen the variables that go into highly effective hiring, and we’re just sharing the key elements with you. When it comes time to fill your open positions, you’ll find that doing so efficiently and effectively may take more resources than you’re able to give.
That’s where we can help.
Hire Up is continually adapting our proven staffing strategy to keep up with the rapidly evolving needs of our clients.
How It Works
Our approach to staffing is straightforward, efficient, and delivers the results you need to keep your business running at its optimum.
STEP 1 Assessment
Your company has a position that you’re struggling to fill. We perform an expert assessment of your unique staffing needs and work with you to develop a clear understanding of your ideal candidate. That includes skill set, culture fit, experience, and any additional feedback that helps to define our targeting.
STEP 2 Recruiting
We compare your ideal candidate profile against our extensive hiring pool, then present resumes, evaluate each potential hire against the specific needs of your business, and schedule interviews with the top performers.
STEP 3 Hiring
After multiple rounds of interviews, a final candidate is selected. Background checks and any additional screening is conducted to ensure the highest likelihood for successful placement. Upon passing of the required screening, an offer is submitted to the candidate, and the onboarding process is completely mediated for the smoothest possible transition into your team.
Types of Staffing Services
The steps above outline the measures taken for each of the following services:
Temp-to-Hire
This staffing process is used to test a candidate’s capabilities before they are permanently hired. It allows your company to hire someone, have them work in the position, get to know your company/staff, and ensure sure it’s a good fit for both parties in the long term. This is also a great way to pay for staffing services as you go and avoid traditional hiring headaches until you’re confident in the match.
Temporary
Temporary staffing is for an immediate need that is on a short-term or non-permanent basis. Temporary or contract placements can be great for covering for a medical leave, during a sudden influx of business, or on a project-by-project basis for a specific task like clean up accounting work or management of events.
Direct Hire
Direct hire placement allows for the recruitment of candidates for higher level or more specialized positions. Often, the best talent for these difficult to fill roles is found in working candidates with unique skill sets. Our direct hire recruiting allows your business to screen and hire true experts that are perfectly suited for your position while receiving a discount on our services and a guarantee for placement in the event that the position becomes vacant.
Payrolling
The latest and greatest trend in hiring, payrolling, allows employers to avoid immediately hiring new employees directly by using a staffing service. We conduct background checks and pre-employment screenings, then complete the onboarding process to put the employee on our payroll. This allows the company to work with the prospective employee for a trial period without the additional cost and effort of adding them to their own payroll, similar to the benefits of a temp-to-hire agreement.
Schedule a complimentary Staffing strategy session with one of our experts!